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Check-in Process

This is an optional, yet important, process that you can utilize to help remove no-shows from your tournament. Learn more about the check-in process below.

Check-in Start​

There are two ways to begin the check-in process:

  • Via the ✅ button on the Configuration embed in the #admin channel of your tournament.
  • Via the /checkin option:Start command.

When you start the check-in process, you will receive a confirmation message asking you to confirm that you want to start the check-in process. Once you confirm, a channel named #check-in will be created and the check-in process will begin.

It is recommended to use the /checkin command as you will need it for other steps during the check-in process.

Active Check-in (Tournament Admin)​

Once you've started the check-in process you will receive another message in the #admin channel stating that the check-in process has started with three (3) button options attached to it:

  • List - This will list all participants that have checked in.
  • End - This will end the check-in process and will kick all participants that did not check-in.
  • Cancel - This will end the check-in process but will not kick any participants that did not check-in.

As users check-in a message on the check-in embed in the #check-in channel will be updated with the amount of users that have checked in.

tip

The List, End and Cancel options are also available via the /checkin command.

Active Check-in (Tournament Participant)​

Once a check-in has started, Tourney Bot will ping the tournament participant role in the #check-in channel asking users to check-in by pressing a green 'Confirm' button. Once a user presses they will receive a confirmation that they checked in and will be added to the list of checked in users.

Check-in End​

The check-in process has 2 ways to end:

  • If a Tournament Admin runs the /checkin option:End command, the check-in process will end and the #check-in channel will be deleted and all users that did not check-in will be kicked.
  • If a Tournament Admin runs the /checkin option:Cancel command, the check-in process will end and the #check-in channel will be deleted and all users that did not check-in will not be kicked.

Once ended, you are now ready to start your tournament!

tip

If your tournament is set to Random Registration, users in the registration pool will automatically be registered to replace kicked users.

Conclusion​

Congratulations! You've completed the check-in process. Now, you are ready to start your tournament! Head to Hosting a Tournament to learn how to start and host your tournament.